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Master's and Doctoral Initiating Examination Forms

 

 For more detailed information regarding the examination process, please review the Handbook of Supervision & Examination.

Recent Revisions to the Handbook of Supervision and Examination

If you would like a updated copy of the Handbook of Supervision & Examination and/or the scheduling process charts, hard copies are available at our office. 

Please send all correspondence to  Gradtheses.ok@ubc.ca

 

Master Thesis Oral Examination

Notice of Master's Thesis Oral Examination

This form is to be completed by the supervisor and delivered to CoGS either in hard-copy form or via email to initiate the scheduling of the defence.  The form identifies the members of the Supervisory Committee members participating on the Examining Committee, the University Examiner and the Neutral Chair as per the criteria set out in the Handbook of Supervision & Examination.  This form must be signed off by the graduate student, supervisor and program coordinator for approval by the Dean.  For questions on scheduling and process, please refer to either the Handbook of Supervision & Examination, Master’s Thesis Oral Examination Scheduling Process chart or Master’s Thesis Question and Answer Sheet.

Final Master's Thesis Oral Examination - Neutral Chair's Report

This form is sent to the Neutral Chair from the supervisor via email prior to the examination date. This form records the voting outcome by the examining committee for the student.  The Neutral Chair ensures the University Examiner, and Examining Committee members have all signed the outcome selected.  The Chair records their comments and observations before signing off.  All ballots are to be attached to the form as part of the process. The form is submitted to Graduate Studies 48 hours after the examination is completed by the Chair.

This document can be sent to the Neutral Chair by the supervisor via email prior to the examination.  It outlines the step-by-step responsibilities and procedures for the Neutral Chair.

Voting Ballot Forms

The voting ballots are to be sent to the Neutral Chair by the supervisor via email prior to the examination.

Final Oral Examination - Committee Member Report

If the examiners are unable to achieve unanimity regarding the defence and/or the oral examination, there must be no further discussion regarding that component of the examination and the Neutral Chair must select “Failure to Reach Unanimous Decision” on the Final Master’s Thesis Oral Examination Report and immediately inform the College of Graduate Studies of “lack of unanimity”.  Each Examination Committee member (including the University Examiner) must provide a confidential Final Oral Examination Committee Member Report to the Dean of Graduate Studies explaining the reasons for his/her recommendation within five business days.

Master's Thesis Approval and Program Completion Form

This form is sent to the Neutral Chair from the supervisor via email prior to the examination date.   If revisions are required by the student, the Chair ensures that the University Examiner, and Examining Committee sign off on this form right after the examination except for the supervisor.  The form is then given to the supervisor to hold until the student makes all the necessary revisions.  The supervisor signs off on the form and hands the form into the College of Graduate Studies as part of final submission requirements.

Master's Thesis Oral Examination Announcement

This announcement form is posted on the College of Graduate Studies bulletin board and on UBC calendar events.  See questions #21 & #22 on Master’s Questions and Answer Sheet for further clarification of process.

Thesis Committee

This form certifies that the supervisor and all members of the committee have read the thesis and recommend it to the College of Graduate Studies for acceptance.This form does not require signatures.  Please type the members of your examining committee.This form should be your second page after your title page when you hand in your pdf of your final thesis after your formatting has been approved. We have provided an example for you

 

 


Doctoral Dissertation Oral Examination

Notice of Doctoral Dissertation Oral Examination

This form is to be completed by the supervisor and delivered to CoGS either in hard-copy form or via email to initiate the scheduling of the examination.  The form identifies the members of the Supervisory Committee members participating on the Examining Committee, the External Examiner, the University Examiner and the Neutral Chair as per the criteria set out in the Handbook of Supervision & Examination.  This form must be signed off by the graduate student, supervisor and program coordinator for approval by the Dean.  For questions on scheduling and process, please refer to the Handbook of Supervision & Examination, Doctoral Dissertation Oral Examination Scheduling Process chart or Doctoral Dissertation Question and Answer Sheet.

This is a sample email that the supervisor can use when initiating the request for invitation of an External Examiner. For the full process, please refer to either please refer to the Handbook of Supervision & Examination, Doctoral Dissertation Oral Examination Scheduling Process chart or Doctoral Dissertation Question and Answer Sheet.

Final Doctoral Dissertation Oral Examination - Neutral Chair's Report

This form is sent to the Neutral Chair from the supervisor via email prior to the examination date. This form records the voting outcome by the examining committee for the student.  The Neutral Chair ensures the External Examiner, University Examiner, and Examining Committee members have all signed the outcome selected.  The Chair records their comments and observations before signing off.  All ballots are to be attached to the form as part of the process. The form is submitted to Graduate Studies 48 hours after the examination is completed by the Chair.

This document can be sent to the Neutral Chair by the supervisor via email prior to the examination.  It outlines the step-by-step responsibilities and procedures for the Neutral Chair.

Voting Ballot Forms

The voting ballots are to be sent to the Neutral Chair by the supervisor via email prior to the examination.

Final Oral Examination - Committee Member Report

If the examiners are unable to achieve unanimity regarding the examination and/or the oral examination, there must be no further discussion regarding that component of the examination and the Neutral Chair must select “Failure to Reach Unanimous Decision” on the Final Doctoral Dissertation Oral Examination Report and immediately inform the College of Graduate Studies of “lack of unanimity”.  Each Examination Committee member (including the External Examiner and University Examiner) must provide a confidential Final Oral Examination Committee Member Report to the Dean of Graduate Studies explaining the reasons for his/her recommendation within five business days.

Doctoral Dissertation Approval and Program Completion Form

This form is sent to the Neutral Chair from the supervisor via email prior to the examination date.   If revisions are required by the student, the Chair ensures that the External Examiner, University Examiner, and Examining Committee sign off on this form right after the examination except for the supervisor.  The form is then given to the supervisor to hold until the student makes all the necessary revisions.  The supervisor signs off on the form and hands the form into the College of Graduate Studies as part of final submission requirements.

Doctoral Dissertation Oral Examination Announcement

This announcement form is posted on the College of Graduate Studies bulletin board and on UBC calendar events.  See questions #28 & #29 on Master’s Questions and Answer Sheet for further clarification of process.

Thesis Committee

This form certifies that the supervisor and all members of the committee have read the thesis and recommend it to the College of Graduate Studies for acceptance.This form does not require signatures.  Please type the members of your examining committee.This form should be the second page after the title page.  We have provided an example for you

 

 

 

Oral Examination Scheduling Process Charts

Doctoral Dissertation Oral Examination Scheduling Process chart
Master's Thesis Oral Examination Scheduling Process chart 

Last reviewed shim6/23/2017 1:29:31 PM

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