Printer-friendly > Home > Current Students > Final Dissertation & Thesis Submission > How to Request a Delay in Publication

How to Request your Thesis to be Withheld from Public Domain

UBC's Okanagan theses and dissertations are normally processed electronically through cIRcle two to five business days after final submission. Any request to delay publication must be well-justified and made before you submit your thesis to cIRcle. However, please do not make the request until you have defended your thesis and are preparing for final submission.

Please use the Withhold Thesis from the Public Domain form available on this website and submit the form to the College of Graduate Studies. This form must be signed by the following people:

  • Student
  • Student's Supervisor
  • Graduate Program Coordinator

Please submit the request form prior to submitting your thesis online. If you submit it at the same time as your other thesis forms, please staple the Withhold Thesis form the Public Domain form on top of the others.

The request form will be sent to the Dean for review. If the request is approved you will be notified by email that publication of your thesis will be delayed.

When you submit your thesis to the Library’s online repository, cIRcle, please do the following:

  • Type "EMBARGO" in front of your thesis title when you type the title into cIRcle. This will alert reviewers to your request for publication delay. The "EMBARGO" will be removed from the title when the thesis is approved. Do not put "EMBARGO" on the title page of your thesis.
  • CHANGE as of December 2013: Enter your full abstract in the "Abstract" field in cIRcle.Abstracts for embargoed theses are now automatically hidden from public view. Instead, the following boilerplate abstract text appears in the abstract record: “The full abstract for this thesis is available in the body of the thesis, and will be available when the embargo expires.”
  • On the page where you upload your thesis file, go to "File Availability".
  • Choose "Embargo" and enter the date when your thesis will become publicly available.

Note: Unless you have submitted the Withhold thesis from the Public Domain form and your request has been approved, your embargo date will be removed.

When your thesis is accepted, the title and boilerplate abstract text will appear in cIRcle, but the thesis itself and the actual abstract will not be available to anyone.

During the embargo period, if someone wants to view the thesis, they can request access through cIRcle. The request will go to the The College of Graduate Studies, and will be relayed to you using the email address you have in the SSC. You can then grant temporary access to your thesis or not, as you choose.

When the embargo period is up, your thesis will be automatically released and will be available online. If you wish an extension to the embargo period, it is your responsibility to contact the College of Graduate Studies no less than one month before the release date.



Last reviewed shim4/27/2017 1:53:34 PM