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FINAL SUBMISSION REQUIREMENTS

IMPORTANT: THIS SECTION IS ONLY FOR FINAL, POST-DEFENCE SUBMISSION OF THESES AND DISSERTATIONS.

Effective June 1, 2016 students will be expected to submit their final submission documentation electronically to gradtheses.ok@ubc.ca (see documents required).  Once we receive the mandatory electronic forms, students will be allowed to electronically register and upload their thesis to ciRcle for their final formatting review.  For the full process, please continue reading the following pages below. 

It is your responsibility to submit a thesis in the correct UBC required format as the College of Graduate Studies is not able to edit your final thesis.  If your thesis does not meet the UBC required standards, it will be sent back to you, requesting that you resubmit it.  Please use the Resources for Thesis Checking as your guidelines before attempting to submit your thesis. 

Please note: We do not do any formatting reviews nor are able to offer support on Microsoft applications. However, if you wish you may use an editing service to ensure that you have officially met all of our UBC formatting requirements.

Please note: Student fees will continue to accumulate until we have received a fully corrected copy of your thesis along with the final submission documentation.  No student will receive a degree until all outstanding fees have been paid in full.

A student may apply for graduation before the final thesis is approved, though they will not be permitted to graduate unless all degree requirements are completed. 

FORMS

All required forms must be submitted to the College of Graduate Studies before you can be authorized to submit to cIRcle.

Please get the Approval form from your supervisor and submit all forms at the same time.

ELECTRONIC SUBMISSION

Please go to to Electronic Submission for details.

DELAY IN PUBLICATION OF YOUR THESIS

If you want to request a delay in publication of your thesis in the UBC Library's online repository, you must do this before you submit electronically. See Withhold Thesis from the Public Domain for information and instructions.

SUBMITTING FROM OFF-CAMPUS

While electronic submission does allow you to submit your thesis from off campus, you must continue to check your email after submission so that you can make any required corrections. Your submission is not complete and you will not meet deadlines until your thesis has been approved and you have received an official receipt by email.

CORRECTIONS

Submission of a thesis that meets the formatting requirements is your responsibility. Approximately 70% of the theses brought to the College of Graduate Studies for final submission require changes and if the thesis does not meet formatting requirements it cannot be approved. You will be required to make corrections and re-submit the thesis at a later date. Any delay caused by correcting and re-submitting the thesis is your responsibility, and may cause you to miss important deadlines.

 

Last reviewed shim12/6/2016 10:09:15 AM