Information for Students

Although this year looks different than in previous years, our commitment to you remains the same.

We may not be physically together right now, but our graduate community is as important as ever. We invite you to reach out to our office, your professors, and your peers, and to support one another.

As we continue to navigate the situation regarding COVID-19 and a return to on-campus activity this fall, we recognize that you may have questions and concerns. The information below was created to help address your questions. If you have additional questions or concerns please contact us at gradask.ok@ubc.ca

 

planning a safe return

UBC Okanagan is currently planning an increase in on-campus activities for Fall 2021. Operations are changing quickly as we respond to public health orders. Detailed information about returning to campus can be found at ok.ubc.ca/covid19.

Incoming Students

OFFICIAL DOCUMENTS

We are receiving official documents from around the world. If you are having difficulty arranging for the submission of an official paper or electronic transcript, please contact gradask.ok@ubc.ca and provide details of your specific situation

ENGLISH LANGUAGE PROFICIENCY TESTS

As a temporary COVID-19 response, the College of Graduate Studies will be accepting the TOEFL iBT – Home Edition, IELTS Indicator, CAEL Online Test, and Duolingo English Test to meet our admission requirements for the 2021 Winter application cycle.  Please visit https://gradstudies.ok.ubc.ca/programs-applying/admission-requirements/ for more information.

2021/22 Winter Session

UBC is planning for a return to on-campus activity for Winter Session, Term 1, in September. Learn more: bit.ly/3ci0mgw

ADMISSION DEFERRALS

If you would like to request a deferral to your program start date, please complete the admission deferral request form.

REQUIRED MASK USE

Effective Wednesday, September 16, 2020, UBC students, faculty, staff and visitors will be required to wear non-medical masks, when indoors on our campuses.

Read the full update – Required use of non-medical masks at UBC

PUrchasing TEXTBOOKS

Students are strongly encouraged to order their books online from the UBC Bookstore and to either have them delivered or if convenient, pick them up at our dedicated online pick-up desk at the front of the store.

Resources

AWARDs, RESEARCH ASSISTANT (RA), AND TEACHING ASSISTANT (TA) PAYMENTS

Awards 

  • Students receiving University awards and who have been unable to travel to Canada due to COVID-19 restrictions may be eligible for a wire-transfer that would allow funding to be sent to the student’s home banking institution. If that is not possible, funds may be held for you until you arrive in Canada. In the meantime, fellowships, scholarships and award funding can be paid into your UBCO student account and can be applied against your tuition and other fees. 

TA 

  • Students who are not in Canada cannot be employed as Teaching Assistants. 

RA 

  • To support graduate students who have been unable to travel to Canada due to COVID-19 restrictions, a Graduate Research Stipend (GRS) distribution processhas been made available to allow supervisors to provide funding to these graduate students. For more information, please discuss this option with your supervisor. 

CURRENT STUDENTS

RESUMPTION OF IN-PERSON RESEARCH

The Office of Research Ethics and the BREB continue to monitor the response to COVID-19 and to adjust our practices, recommendations and supporting materials to remain in step with provincial and other guidelines. On November 19, 2020 – in response to an increase in confirmed COVID-19 cases in BC – the Provincial Health Officer issued an order for province-wide restrictions on social interactions and travel.

As such, there have been updates made to the UBC Behavioural Guidance website based on the new provincial guidelines. Please see the following website for full details https://ethics.research.ubc.ca/behavioural-research-ethics/ubc-behavioural-guidance-during-covid-19-research-restrictions

The current Public Health Officer Order is in effect from November 19 to December 7, 2020. The page will continue to be updated to align with provincial orders. Please ensure you visit regularly.

If you have questions, please contact Lisa Shearer atlisa.shearer@ubc.ca

WORKING FROM HOME

Writing and studying from home can be challenging. The Centre for Scholarly Communications has put together a helpful article with tips for working from home.

DEFENCES AND ORAL EXAMINATIONS

Master’s thesis defences and PhD oral examinations are currently being held remotely.

Resources to support remote defences are listed below.

2021/22 Winter Session

UBC is planning for a return to on-campus activity for Winter Session, Term 1, in September. Learn more: bit.ly/3ci0mgw

ADMISSION DEFERRALS

If you would like to request a deferral to your program start date, please complete the admission deferral request form.

REQUIRED MASK USE

Effective Wednesday, September 16, 2020, UBC students, faculty, staff and visitors will be required to wear non-medical masks, when indoors on our campuses.

Read the full update – Required use of non-medical masks at UBC

PUrchasing TEXTBOOKS

Students are strongly encouraged to order their books online from the UBC Bookstore and to either have them delivered or if convenient, pick them up at our dedicated online pick-up desk at the front of the store.

BURSARIES

If you have urgent financial needs, you can apply for emergency funding by emailing Enrolment Services at sis.ubco@ubc.ca with your full name and UBC student number.