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Graduate Dean's Entrance Scholarship (GDES)

Award Description:

Graduate Dean’s Entrance Scholarships (GDES) are offered to the best and brightest incoming full-time, thesis-based Master’s and Doctoral students at UBC’s Okanagan campus. Students who have submitted a complete admission application by the date indicated for each admission period will be automatically considered for this scholarship

Annual Value: awarded in units of $5,000


  • pertains to the admission period for which a student is applying,


  • Incoming, full-time, thesis-based graduate students.
  • Complete applications submitted by the Application Deadline receive priority consideration. Submissions after the deadline will be considered if funding is available.

  • Students applying to professional programs (MSN part-time, MSW, M.ED and M.ENG) are not eligible for this award.
  • Admission GPA must be first-class standing.
  • For the September admission period, applicants that have completed their admission application by January 31st will be given first priority.


  • Canadian
  • Permanent Residents
  • International

Degree Level:

  • Master’s
  • Doctoral

Applicant Status:

  • Incoming

Evaluation Criteria:

  • Previous academic performance (i.e. grades, awards).
  • Prior academic output (i.e. papers, publications, conference posters or presentations).
  • Graduate programs will make recommendations to the College of Graduate Studies.

Application Procedures:

  • All applicants that have submitted a complete admission application by the appropriate deadline will be automatically considered for the scholarship.
  • No additional application is required.
  • Students are not able to update or make changes to their admission application for the purpose of this scholarship.

Nomination Procedures:

  • GDES award funding is allocated to graduate programs annually.
  • The College of Graduate Studies highly recommends that graduate programs utilize the GDES for effective recruitment of excellent students.
  • For the September admission period, priority will be given to students that have completed their applications by January 31st of each year.
  • Graduate programs will review and evaluate each incoming admission application that has been submitted by the applicable deadline date.
  • Graduate programs will inform the College of Graduate Studies of which students have been nominated to receive a GDES.
  • Graduate programs may allocate the awards over the course of three rounds:
    • Round one: offers are made to the top-ranked student(s) for the May admission period.
    • Round two: offers are made to the top-ranked student(s) for the September admission period.
    • Round three: offers are made to the top-ranked student(s) for the January admission period.
  • If further funding is available, graduate programs: (1) may award students from the previous May and September admission periods that did not receive an award offer during round one or two (2) and/or, offer additional GDES funding to incoming students that have already received GDES funding (i.e. Top-ups).


Conditions for Award Holders:

  • Conditions Pertaining to Satisfactory Progress:
    • Award holders must maintain satisfactory progress in their program of study and remain registered as a full-time student for each term of the scholarship payment.
    • If the College of Graduate Studies is notified of a student’s unsatisfactory progress, the College of Graduate Studies reserves the right to cancel a Graduate Dean’s Entrance Scholarship. 

  • Conditions Pertaining to Deferrals: 

Students are able to defer a GDES provided it is awarded within the same funding year (prior to March 31). Please see the following table:


Deferral options:

Winter term one

Winter term two

Winter term two


Summer term one

Winter term one or two

**A student may be granted special permission to defer to May if the nominating program permits. In this case, the nominating program must agree to maintain the financial commitment to the student for the following funding year.

  • Conditions Pertaining to a Leave of Absence:
  • Students granted leave of absence or parental leave retain the full value of any university graduate fellowship or other award whose terms and conditions are established by the College of Graduate Studies. Awards will be suspended at the onset of the leave, and reinstated at the termination of the leave period, provided the student returns to full-time study within the same academic year. Other awards will be paid according to the conditions established by the donor or granting agency.

  • Conditions Pertaining to Transferring to Another Area of Study:
    • If an award holder “transfers” out of the program that nominated them for the award (i.e. from one unit within IGS to another unit within IGS), the student may retain the full scholarship payment only if both programs are in agreement.
    • Note: the recipient program could agree to “repay” the scholarship allocation to the “source” program.
  • Conditions Pertaining to Withdrawals:
    • If an award holder withdraws from the program that nominated them for the scholarship, the funding received during the term for which the withdrawal is processed, will be recovered by the College of Graduate Studies and returned to the nominating program for further allocation.

Questions? Please contact:

Last reviewed shim3/15/2018 8:45:06 AM