Application for Waiver of Doctoral Residency Requirement

Form Type: Application
Form For: Faculty and Staff

Description

The residency requirement for all Ph.D. students registered in programs on the UBC Okanagan campus is a minimum of 24 months of accumulated full-time study at the University from the point of beginning a Ph.D. to its conclusion.

For doctoral students pursuing research that prevents them from fulfilling the residency requirement at the UBC Okanagan campus, it is necessary to develop alternative plans for engagement that enable students to benefit from a UBC doctoral education. Such plans must indicate how students will engage with the program and fulfill program requirements, and may also include participation in relevant communities of scholars in non-traditional ways. Please review the full policy in the Calendar.

To apply for a waiver of this requirement, the student’s supervisor must complete all three sections below and the form must be approved by the graduate student, the Graduate Program Coordinator, and the Dean of the College of Graduate Studies.

Further Information:

"*" indicates required fields

Supervisor Section

The supervisor initiates the form by completing this section.

Supervisor's Name:*

First Last

Supervisor's Email:*

Enter Email Confirm Email

Name of Doctoral Student:*

First Last

Student Number:

Student's Email:*

Enter Email Confirm Email

Degree Program*

Theme

Program Start Date*

Proposed End Date

Rationale

Outline the rationale justifying the request to waive the student’s residency requirement or attach supporting documentation.

Rationale*

Additional Documentation

Max. file size: 12 MB.

(Drop files here or select files)

Plan of Engagement

Please outline a plan indicating how the student will engage with the program despite not maintaining a full-time presence on the UBC Okanagan campus. Include details of how the student will compete any required coursework or gradate seminars; prepare for and complete comprehensive exams; prepare for and defend their dissertation proposal; meet regularly with their supervisor and committee members; complete and defend their dissertation; and in general, participate in the research culture of the program along with other members of their graduate student cohort.

Plan of Engagement:*

Additional Documentation

Max. file size: 12 MB.

(Drop files here or select files)

Funding Arrangements:

Waiving the residency requirement does not waive the minimum funding required for full-time doctoral students. Please provide full details on funding, specifying amounts, sources of funding, and duration for each funding source for each of the student's first four years in the program:

Year 1:

List all sources of funding per year:*

Amount of funding from each source:*

Total funding per year:*

Year 2:

List all sources of funding per year:*

Amount of funding from each source:*

Total funding per year:*

Year 3:

List all sources of funding per year:*

Amount of funding from each source:*

Total funding per year:*

Year 4:

List all sources of funding per year:*

Amount of funding from each source:*

Total funding per year:*

Please confirm the Program Coordinator who will approve this request:*

Signature:*

Date:*