Annual Progress Report A

Form Type: Records and Registration
Form For: Current Students

Description

This is the Annual Progress Report (A) for thesis-based students in Biology.

This form must be completed by the student, supervisor, co-supervisor (if applicable), program assistant, and program coordinator and submitted to the College of Graduate Studies by June 1st of each year. Please check with your program regarding program submission deadlines.

Further Information:

Note: you are unable to save your progress as you work through THIS form. It is recommended that you draft the content for the form in a Word document and then copy it over to the digital form.

The form will automatically be sent to your supervisor, co-supervisor, program assistant, and program coordinator once you hit submit. You will receive email updates as your form moves through the approval stages. Detailed instructions for using this electronic form are included at the bottom of this form.

If you have questions about your form and its progress, please contact gradadmin.ubco@ubc.ca

STUDENT SECTION
To be completed by the student.
Name*
First Last
Student Number:*
Email*
Enter Email Confirm Email
Program of Study*
Degree*
- Master's Degree
- Doctoral Degree
Program Assistant:*
Supervisor:*
Do you have a co-supervisor?*
- Yes
- No
Co-supervisor Name*
First Last
Co-Supervisor Email Address:*
Enter Email Confirm Email
Has your research supervisory committee been formed?*
- Yes
- No
Date your committee was formed:*
Month
Day
Year

MM DD YYYY
Number of committee members (not including supervisor and co-supervisor)?*
Committee Member 1 Name*
First Last
Committee Member 1 Email Address:*
Enter Email Confirm Email
Committee Member 2 Name*
First Last
Committee Member 2 Email Address:*
Enter Email Confirm Email
Committee Member 3 Name*
First Last
Committee Member 3 Email Address:*
Enter Email Confirm Email
Committee Member 4 Name*
First Last
Committee Member 4 Email Address:*
Enter Email Confirm Email
Program Start Date:*
Month
Day
Year

MM DD YYYY
Program End Date:*
MM/DD/YYYY
This field is hidden when viewing the form
Program End Date:
Month
Day
Year

MM DD YYYY
See UBC Okanagan Calendar for the current program requirements. Once you have reviewed your program requirements if you have questions, please consult your supervisor.
Have you completed the coursework requirements for your degree?*
- Yes
- No
Please list the courses you have taken and grades achieved (including failed grades):*
Please include the Course Prefix & No., Course Title, Semester, Term, and Percentage Grade.
Please list the courses you intend to take to complete your requirements:*
Please include the Course Prefix & No., Course Title, Semester, and Term.
Summarize Research Area/Topic in three to four sentences:*
Has your research proposal been approved?*
- Yes
- No
- N/A
Date your proposal was approved:*
Month
Day
Year

MM DD YYYY
If required, have you received research ethics approval?*
- Yes
- No
- N/A
Date of research ethics approval:*
Month
Day
Year

MM DD YYYY
Have you completed your comprehensive examination?*
- Yes
- No
Have you advanced to candidacy?*
- Yes
- No
Note: The College of Graduate Studies policy stipulates that candidacy must be achieved within thirty-six (36) months of starting a doctoral program.
Have you taken a leave of absence in the last twelve (12) months?*
- Yes
- No
What was the duration of your leave in months?*
Have you ever had a program extension?*
- Yes
- No
What was the duration of your extension in months?*
How frequently do your meet with your supervisor?*
Date of last meeting with your supervisor:*
Month
Day
Year

MM DD YYYY
Please summarize the progress you made in the last year:*
Please summarize any existing or potential barriers to progress that arose during the year:*
Please list any awards, grants, or scholarships applied for/or received over the last year:*
Please include the following information for each award:
Award Status (A = Applied, waiting for a decision. C = Currently receiving funding. P = Pending, funding awarded and will be issued.)

Name of Award

Term

Date Received

Amount
Please outline any teaching or research assistantships you have held during the last year:*
Please list any publications you have produced during the last year.*
Indicate if the publication is submitted, accepted, in-press (with proposed publication date) or published.
Please list conference presentations made during the last year:*
Please summarize your plans for the upcoming academic year:*
Registration Verification*
I verify that I have registered in every semester, except when on a leave of absence approved by the College of Graduate Studies
Financial Verification
I verify that my account is not on financial hold.
Student Signature*
Date*
Month
Day
Year

MM DD YYYY
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SUPERVISOR SECTION
To be completed by the student's supervisor. Please review the definitions of Satisfactory, Improvement Required, and Unsatisfactory progress before completing this section. View definitions.
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Supervisor Name:*
First Last
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Department:*
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Has the committee met with the student in the last twelve (12) months?*
- Yes
- No
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Date of last meeting between student and committee*
Month
Day
Year

MM DD YYYY
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Is the student meeting residency requirements?*
- Yes
- No
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Declaration of definition understand*
I have read and understand the definitions of Satisfactory, Improvement Required and Unsatisfactory. View definitions.
This field is hidden when viewing the form
Student's Academic Progress*
I have reviewed the student's grades to confirm if they are/are not making progress in their courses.
This field is hidden when viewing the form
Student progress in the last twelve (12) months?*
- Satisfactory
- Improvement Required
- Unsatisfactory
Note: This question is not indicative of the quality of the student, but an objective assessment of the student's progress in the program .
Note: Students with unsatisfactory progress become ineligible for award funding. Students will regain eligibility when improvement required or satisfactory status is reported in the required six-month interim progress report or a subsequent annual progress report.
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked satisfactory:*
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked improvement required and outline the plan for improving student progress in the next twelve (12) months:*
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked unsatisfactory and outline the plan for improving student progress in the next twelve (12) months:*
This field is hidden when viewing the form
Supervisory Signature:*
This field is hidden when viewing the form
Date*
Month
Day
Year

MM DD YYYY
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PROGRAM ASSISTANT SECTION
To be completed by the student's program assistant.
This field is hidden when viewing the form
Please indicate the student's months of study as of April 30:
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Program Assistant's Notes:
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Student's Program Coordinator:*
Note: This field triggers the workflow for the final sign-off of the form. Please select the person with the authority to provide the final sign-off of this student's form.
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Signature*
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Date*
Month
Day
Year

MM DD YYYY
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PROGRAM COORDINATOR SECTION
To be completed by the student's program coordinator.
This field is hidden when viewing the form
Declaration of definition understand*
I have read and understand the definitions of Satisfactory, Improvement Required and Unsatisfactory. View definitions.
This field is hidden when viewing the form
Student's Academic Progress*
I have reviewed the student's grades to confirm if they are/are not making progress in their courses.
This field is hidden when viewing the form
Student progress in the last twelve (12) months?*

Satisfactory

Improvement Required

Unsatisfactory
Note: This question is not indicative of the quality of the student, but an objective assessment of the student's progress in the program .
Note: Students with unsatisfactory progress become ineligible for award funding. Students will regain eligibility when improvement required or satisfactory status is reported in the required six-month interim progress report or a subsequent annual progress report.
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked satisfactory:*
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked improvement required and outline the plan for improving student progress in the next twelve (12) months:*
This field is hidden when viewing the form
Please provide a rationale for the student's progress being marked unsatisfactory and outline the plan for improving student progress in the next twelve (12) months:*
This field is hidden when viewing the form
Meeting Required?*

Yes

No
This field is hidden when viewing the form
Additional Comments:*
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Signature*
This field is hidden when viewing the form
Date*
Month
Day
Year

MM DD YYYY

Privacy Notification

Your personal information is collected under the authority of section 26(c) of the Freedom of Information and Protection of Privacy Act (FIPPA). Questions about the collection of this information may be directed to gradadmin.ubco@ubc.ca

Downloads

Instructions – Annual Report A

Annual Progress Report A – Biology

Description

Note: you are unable to save your progress as you work through THIS form. It is recommended that you draft the content for the form in a Word document and then copy it over to the digital form.

STUDENT SECTION

SUPERVISOR SECTION

PROGRAM ASSISTANT SECTION

PROGRAM COORDINATOR SECTION

Privacy Notification

Downloads