Tuition, Awards and Finance

Awards holders are responsible for reviewing and adhering to the Senate Regulations Governing Student Awards.

Award payments will only be made to students who are registered as full-time UBC graduate students. Award holders are required to maintain registration for the duration of their award funding period.

Details pertaining to an award holder’s program completion, leave from program, withdrawal from program, and satisfactory progress will be outlined in their award offer letter. Award holders are responsible for reviewing and adhering to the conditions outlined in their award offer letter.

PROGRESS REPORTS

All graduate students at UBC Okanagan are required to submit to the College of Graduate Studies an annual progress report. Failure to submit a progress report may result in award payments being suspended. Students with unsatisfactory progress become ineligible for award funding. Students will regain eligibility when improvement required or satisfactory status is reported in the required six month interim progress report or a subsequent annual progress report.

Award funding is paid through Workday.

Once an award is assigned, students must accept the award via Workday (notifications of award offers will be sent by email).  Students must select the award in their award offer screen in Workday, and then select their decision from the available options that appear at the bottom of the screen.

Awards paid through Workday are first applied against any outstanding fees. If the amount of the award is greater than the outstanding fees in any term, the extra funds will be paid to the student through Direct Deposit.

Detailed information about accepting and receiving payments via Workday is available here.

For additional information on setting up Direct Deposit, please see the Student Services website here.

Award funding is paid through Workday.

Students are encouraged to check their financial record for confirmation of award instalment amounts and dates. Normally, awards are paid out using the following payment schedule:

College of Graduate Studies Tuition awards:

• September 1 to April 30 amount is assigned in August and pays out in two equal installments in September and January
• May 1 to August 31 amount is assigned in April and pays out in one installment in May

Award holders will be required to return any excess amounts that were incorrectly issued to them. This includes incorrect overpayment for the time period after their effective completion or withdrawal date, errors, etc.

Income tax is not withheld from awards paid through Workday Enrolment Services will provide a T4A form at the end of the calendar year for all award payments received during the calendar year. Students can download T4A from Workday. Students are responsible for filing income tax returns on these awards.

Most external funding agencies have clearly defined policies regarding additional funding for award recipients. Funding agencies might restrict the amount students are eligible to receive from other awards, number of hours they can spend on work unrelated to their research, the type of research grants used to pay any additional Research or Teaching Assistantships, etc. It is the award recipient’s responsibility to comply with the rules and regulations of their award.

Award funding is paid through Workday.

Once an award is assigned, students must accept the award via Workday (notifications of award offers will be sent by email).  Students must select the award in their award offer screen in Workday, and then select their decision from the available options that appear at the bottom of the screen.

Awards paid through Workday are first applied against any outstanding fees. If the amount of the award is greater than the outstanding fees in any term, the extra funds will be paid to the student through Direct Deposit.

Detailed information about accepting and receiving payments via Workday is available here.

For additional information on setting up Direct Deposit, please see the Student Services website here.

Awards are normally assigned by the end of August and pay out as per the instalments indicated in your award offer letter. Please note that once the award payment status changes from pending to paid, it will be several days before the funds appear in your bank account. For information on setting up your direct deposit information, please visit the instructions here.

Please allow for this processing time before contacting the College of Graduate Studies about an award that you are expecting.

Award funding is paid through Workday.

Your awards are first used to pay any outstanding tuition and student fees; please review your Workday financial account to determine if you have a positive balance (a refund will be issued to you) or a negative balance (you need to pay the balance by the due date) after your award payments have been applied to your account. Please note that tuition awards do not cover student fees. It is your responsibility to ensure that your tuition and student fees are paid by the deadline to avoid late or interest fees.

We cannot assign or activate any award funding until you are registered as a full-time graduate student for the funding period.  If you register a week before the term start date or later, please send an email to graduateawards.ok@ubc.ca so they will know to proceed with setting up your awards.

The Graduate Awards database lists many upcoming funding opportunities.  Each entry provides key information about the funding opportunity, including the application deadline and information about how to apply. We also provide additional resources for award applicants, including links to other funding databases.

Please visit the Student Services website for further information.

If your questions have not been answered by this FAQ or by searching the Graduate Awards database, please use the Contact Us Form.

Where possible, you should include all institutions you have attended, completed or not. If you have attended more than the number of institutions asked for on the award application form, please list the most recently attended. If a degree was not obtained at an institution, still include it but do not include an expected/awarded date.

Although we can assist with the application process, we do not provide feedback to applicants on their award applications. Your supervisor and graduate program coordinator are the best resources to use when writing the content of your award application (i.e. research proposal, research contributions and publications). Also, the Centre for Scholarly Communication provides workshops and hosts appointments for students interested in receiving assistance in the written component of their award application.

You are required to order the necessary transcripts for most award applications. The College of Graduate Studies does not provide students with previously submitted transcripts for the purpose of award competitions, unless otherwise stated on the awards webpage.

UBCO and UBCV are the same institution. You must select one when applying. Only one program at UBC will review your CGS M/D application. If you are awarded a CGS M/D and get admitted to both campuses you applied to, you can choose where to take your CGS M/D (it’s tied to you, not the program or campus you applied through).