Prepare Your Application

Before beginning your application, we recommend that you carefully read the application deadlines and requirements below to prepare your application.

Application Deadlines

The deadlines for complete application packages can be found in our Deadlines database.

Some programs may accept complete application packages submitted after the posted deadline date. Please check your respective program’s website before submitting an application after the published deadline date.

*Complete applications submitted by the Application Deadline receive priority consideration for the Graduate Dean’s Entrance Scholarship.  Submissions after the deadline will be considered if funding is available.

Application Checklist

  1. Online application and application fee
  2. Transcripts from all post-secondary institutions attended
  3. Three letters of reference
  4. English proficiency exam scores (if required)
  5. GRE scores (required for applicants to Psychology)
  6. Curriculum Vitae/Resume
  7. Portfolio (required for applicants to the MFA program)
  8. Scholarly writing sample (required by some programs)
  9. Statement of Intent/Statement of Purpose
  10. Permanent Residents of Canada must provide a clear photocopy of both sides of the Permanent Resident card

Note: Individual graduate programs may require different components.

Online Application & Fee

All applicants are advised to use the online application system. The online application requires credit card payment via Visa or Mastercard, or Interac/debit card payments from individuals with banking accounts at Scotiabank, Royal Bank, TD Canada Trust or BMO.

A non-refundable application fee is required for each graduate program to which you apply. Application fees cannot be deferred and are valid for only one application year. (Interdisciplinary Graduate Studies applicants: please only submit one application and pay one application fee per academic year as your file will be forwarded to different departments if applicable.)

Current Graduate Application Fees:

  • Canadians (and Permanent Residents, Refugees and Diplomats): (CDN) $102.00
  • International Applicants: (CDN) $165.00

You may be required to provide proof of Canadian citizenship, and must provide proof of Permanent Residency.

The application fee is waived only in the following circumstances:

  • For international applicants whose citizenship and correspondence address is located in one of the world’s 50 least developed countries, as declared by the United Nations. These countries include but are not limited to Bangladesh, Ethiopia, Nepal, and Uganda. Complete list of eligible countries
  • Seniors: BC residents who are Canadian citizens or permanent residents aged 65 years or over at the time of application

If you are eligible for an application fee waiver, you do not need to apply for it. You will not be asked for a fee when you complete the online application.

If you submitted an online application, please check your application status online by logging into the system through which you applied. You may also be sent emails via the online system periodically with information on your application status and required documents.

Transcripts

Applicants can scan and upload digital copies (PDFs) of official required documents in the application system. These are considered “unofficial documents” and will be used for initial evaluation of the applicant.

Conditional admission offers may be made based on documents uploaded to the application system; however, admission offers will not be finalized and applicants will not be allowed to register in a graduate program until one set of all required official academic records are received and validated by the University.

Uploading Transcripts

Applicants with Canadian transcripts (other than UBC) must obtain an official paper transcript for every post-secondary institution they have attended. UBC transcripts are not required. Please ensure that the grading scale is indicated on your transcript. If no grading scale is shown, please upload it as part of your application.

Each transcript should be scanned as an individual PDF file and uploaded to the application system. Please follow any directions the specific graduate program provides regarding naming your scanned document files. Otherwise, they should be named: “Applicant Full Name-Document Description.extension”

Examples:

Kelly Smith-University of Waterloo Transcript.pdf
Kelly Smith-CV.pdf
Kelly Smith-Journal of Neurosciences Paper.pdf

Transcripts must be scanned front and back. All pages of one transcript, front and back, should be uploaded as a single file. Please consult the document scanning and uploading instructions provided within the online application for detailed instructions.

If you are unable to upload copies of your transcripts during the application process, please arrange for official transcripts to be submitted to the College of Graduate Studies immediately. Applications will not be reviewed until transcripts are included in the application package.

Submitting Official Transcripts

To be considered official, academic records must either be received in official university envelopes, sealed and endorsed by the issuing institution, or be sent via secure electronic delivery* by the issuing institution. *Secure Electronic Delivery: the issuing institution sends a link to a secure site to the College of Graduate Studies at gradadmissions.ok@ubc.ca. The College of Graduate Studies downloads the transcript from the secure site. Important: an e-transcript is downloaded via a link to a secure site. It is NOT an email attachment of any kind, even if sent from an authority at the issuing institution.

After being offered admission: If you have been offered admission conditional upon receipt of official documentation, you must provide UBC with one set of official transcripts for every post-secondary institution you have attended. If the official transcript does not indicate the degree name and the degree conferral date, then an official degree certificate is also required.

Documents should be sent directly to:

College of Graduate Studies
University of British Columbia, Okanagan Campus
EME 2121 – 1137 Alumni Avenue
Kelowna, BC  V1V 1V7
Canada

Current and Former UBC Students

You do not need to submit UBC transcripts as part of your graduate application, as this data is already available through the student database system; however, you are still responsible for submitting transcripts from all other post-secondary institutions you have attended (e.g., exchange year, transfer year, etc.).

UBC does not accept the following:

  • photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
  • documents in envelopes that have been opened
  • documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
  • documents that arrive without the official seal of the university
  • photocopies notarized by a notary public
  • photocopies endorsed by a lawyer, professor, judge etc.
  • unofficial translations
  • non-literal translations

Do not send academic records that are not in sealed and endorsed envelopes. This will delay the processing of your application.

Document Ownership

Documents submitted in support of applications become the property of the University and may not be returned to the applicant or student. Students who submit irreplaceable material may request the return of that material. Such requests must be submitted with the original material.The College of Graduate Studies will return the material as soon as possible, and not later than six months after the student’s graduation or last registration.

Applicants can scan and upload digital copies (PDFs) of their required documents in the application system. These are considered “unofficial documents” and will be used for initial evaluation of the applicant.

Conditional admission offers may be made based on documents uploaded to the application system; however, admission offers will not be finalized and applicants will not be allowed to register in a graduate program until one set of all required official academic records are received and validated by the University.

Uploading Transcripts

Applicants with transcripts from non-Canadian post-secondary institutions must obtain an official paper transcript for every post-secondary institution they have attended. Please ensure that the grading scale is indicated on your transcript. If no grading scale is shown, please upload it as part of your application.

Each transcript must be scanned as an individual pdf file and then uploaded to the application system as indicated. Please follow any directions the specific graduate program provides about naming your scanned document files. Otherwise, they should be named: “Applicant Full Name-Document Description.extension”

Examples:

Peng Zhang-Peking University Transcript.pdf
Peng Zhang-Peking University Transcript English Translation.pdf
Peng Zhang-CV.pdf
Peng Zhang-Journal of Neurosciences Paper.pdf

Transcripts must be scanned front and back. All pages of one transcript, front and back, should be uploaded as a single file.

If you have transcripts that are issued in a language other than English, in addition to uploading digital copies of the documents in their original language, you must also upload a certified literal English translation of your transcripts from your home university’s translation service or certified English translator.

Please consult the document scanning and uploading instructions provided within the online application for detailed instructions. If you are unable to upload copies of your transcripts during the application process, please arrange for official transcripts to be submitted to the College of Graduate Studies immediately.  Applications will not be reviewed until transcripts are included in the application package.

Submitting Official Transcripts

To be considered official, academic records must either be received in official university envelopes, sealed and endorsed by the issuing institution, or be sent via secure electronic delivery* by the issuing institution. *Secure Electronic Delivery: the issuing institution sends a link to a secure site to the College of Graduate Studies at gradadmissions.ok@ubc.ca.

After being offered admission: If you have been offered admission conditional upon receipt of official documentation, you must provide UBC with one set of official transcripts for every post-secondary institution you have attended. If an official transcript does not indicate the degree name and the degree conferral date, then an official copy of the degree certificate must also be submitted.

Documents should be sent directly to:

College of Graduate Studies
University of British Columbia, Okanagan Campus
EME 2121 – 1137 Alumni Avenue
Kelowna, BC  V1V 1V7
Canada

If your university issues only one original copy of transcripts/degree certificates:

Make photocopies of your original academic records and send them to your home university. Ask your home university to:

  • verify that the photocopies are consistent with their records;
  • attest that the copies are true photocopies and stamp them with an official university stamp;
  • put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar;
  • mail the sealed, endorsed envelopes directly to the College of Graduate Studies.

Translation of Transcripts

If you have graduated from institutions where the transcripts are issued in a language other than English or French, then you must:

  • arrange to have a set of all official transcripts issued in their original language;
  • obtain a certified literal English translation of your transcripts from your home university’s translation service;
  • send both the original transcripts and the literal English translation to the College of Graduate Studies, in sealed envelopes endorsed by your university.

If your home university does not provide English translations of transcripts, you must:

  • make a photocopy of your copy of your transcripts. Do not open a sealed, endorsed envelope containing transcripts intended for submission to the College of Graduate Studies.
  • Take the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation;
  • tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal;
  • send the sealed, endorsed envelopes from the translator to the College of Graduate Studies;
  • send your original transcripts in the original language to the College of Graduate Studies.

Note: Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.

Current and Former UBC Students

You do not need to submit UBC transcripts as part of your graduate application, as this data is already available through the student database system; however, you are still responsible for submitting transcripts from all other post-secondary institutions that you have attended (e.g., exchange year, transfer year, etc.).

UBC does not accept the following:

  • photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
  • documents in envelopes that have been opened
  • documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
  • documents that arrive without the official seal of the university
  • photocopies notarized by a notary public
  • photocopies endorsed by a lawyer, professor, judge, etc.
  • unofficial translations
  • non-literal translations

Do not send academic records that are not in sealed and endorsed envelopes. This will delay the processing of your application.

Document Ownership

Documents submitted in support of applications become the property of the University and may not be returned to the applicant or student. Students who submit irreplaceable material may request the return of that material. Such requests must be submitted with the original material. The College of Graduate Studies will return the material as soon as possible, and not later than six months after the student’s graduation or last registration.

References

Three academic references are requested for all applicants; however, professional references will automatically be allowed in place of academic references as follows:

  • Applicant’s credential received less than five years ago: up to one professional reference letter automatically allowed
  • Applicant’s credential received between five and 10 years ago: up to two professional reference letters automatically allowed
  • Applicant’s credential received more than 10 years ago: up to three professional reference letters automatically allowed

Applicants wishing to provide professional references in place of academic references – beyond what is automatically allowed above – should obtain permission from the program coordinator.

An academic reference is provided by a college or university instructor, usually holding a PhD. The academic referee will have instructed or supervised you during your academic studies. The academic referee will be asked to comment, where applicable, on your academic preparation, originality, skill at research, industry, intellectual capacity, and teaching ability.

A professional reference is provided by an individual who has worked with you in the field of your intended graduate study in a supervisory capacity. The professional referee will be asked to comment, where applicable, on your academic preparation, practice competence, creativity, working relationships, work ethic, critical thinking skills, research skills, intellectual capacity, and teaching ability.

All other references are considered “personal.”

Personal references are not accepted.

If your referee is retired and does not have an institutional email address, you will be required to arrange for the submission of a fourth reference.

In all cases, it is recommended that you arrange for the submission of academic references who have valid institutional email addresses, so that the completion of your application is not delayed.

Once the online application has been submitted, you will receive an automated email message from the College of Graduate Studies with instructions on how to submit your reference.

Through the online system you have two options:

  1. Fill out the online reference form.
  2. Upload an attachment. Attach a PDF or Word version of your letter of reference. Please put the reference on your letterhead and sign. Scan and upload as a PDF whenever possible.

If you would like to submit your reference via email, you may send your PDF document to gradadmissions.ok@ubc.ca.

References submitted in this way will be considered valid only when sent from an institutional email addresses (i.e. john.smith@ubc.ca) directly to the College of Graduate Studies.

If you do not have an institutional email address, you should mail a reference letter written on institutional letterhead, place it in a sealed envelope, sign across the seal of the envelope, and address it to the College of Graduate Studies. The reference letter must be written in English and include your name and contact information (including the institutional address). You may  also choose to submit the Reference Form, available in our Forms database, instead of the Reference letter.

College of Graduate Studies
EME 2121 – 1137 Alumni Avenue
Kelowna, BC V1V 1V7
Canada

References must be submitted directly to the College of Graduate Studies and never to the applicant. You should receive a confirmation email indicating receipt of your reference. The confirmation email will be sent within 10 business days

All references are verified for their authenticity.

As such, we are unable to accept references from free email accounts such as Hotmail, Yahoo, Gmail, etc. References must be received from an institutional email address in order to be considered official.

Applicants are responsible for selecting appropriate referees and ensuring that their referees complete & submit the references prior to the application deadline. Applicants can check the status of the references via the online application checklist. Applicants can also send reminders and update referee contact information through the online application system.

It is recommended that applicants contact the referees prior to listing their contact information in the online application form.

Choose your referees carefully. References are critical application components and are reviewed carefully.

English Language Proficiency Requirements

Please see the English Language Proficiency Requirements section of our Admission Requirements page.

Program Specific Requirements

Students admitted to the Social Work (MSW) program or Psychology (Clinical) program are required to submit criminal record checks.  For detailed information regarding criminal record check requirements and submissions, please review the link relevant to your intended program:

A curriculum vitae or resume is required by most programs. Please format your curriculum vitae or resume to suit your chosen program or field

The Graduate Record Examination (GRE) has two components: a General Test measuring verbal, quantitative, and analytical reasoning skills, and a Subject Test measuring achievement in particular  fields of study.

Applicants to Psychology programs are required to submit GRE scores. Applicants to other programs may wish to submit GRE scores.

GRE scores should be submitted directly from the testing agency to the College of Graduate Studies. The GRE code for UBC’s Okanagan campus is 0815.

GRE scores are valid for five years after the test date.

A portfolio is required for applicants to the MFA program.

A scholarly writing sample is required by some programs.  Examples of scholarly writing samples include course papers, conference papers, and publications.

Most programs require applicants to provide a brief statement regarding the applicant’s academic and/or professional goals and how these align with the program.

The following programs have provided information regarding their specific requirements for the statement of intent/purpose:

If your program is not listed above and you have questions regarding the statement of intent/purpose, please contact the program directly.

Apply Now

When you are ready to apply, access our online application system.

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