Graduate Student Spaces

UBC’s Okanagan campus offers two spaces for use by graduate students. Access to both areas is granted to current graduate students who agree to abide by the terms and conditions mentioned below.

The Graduate and Postdoctoral Collegium – community building space

Arts and Science Centre (ASC 460)
7 a.m. to 11 p.m. daily

The Graduate and Postdoctoral Collegium offers a social place for graduate students to hang out, eat lunch, and spend time with peers. Graduate students can also book this space for events. The Graduate and Postdoctoral Collegium is set up in a relaxing lounge-style atmosphere, outfitted with comfortable furniture, a television, individual and group work spaces and kitchen facilities.

Booked Collegium Events

The Graduate Student Commons – study space

Student Commons (COM 310)
6 a.m. to 1 a.m. daily

The Graduate Student Commons is a space uniquely designed to foster graduate student collaboration and support the overall academic wellbeing of graduate students on UBCO’s campus. Located on the top floor of the Commons, these dedicated graduate study spaces help to strengthen a sense of community for graduate students at UBC Okanagan. Filled with natural light and student-centric design, the Graduate Student Commons is an ideal space for individual or group study.

Services & Benefits:

  • Two bookable meeting rooms (4-6 people)
  • Powered workstations
  • Adjustable height tables
  • Dedicated graduate student printer
  • Secure lockers
  • Moveable whiteboards

Printing in the Graduate Commons:
There is a dedicated graduate student printer that uses Web Print. For more information about printing, please refer IT – [UBCO] How Do I?  Pay-for-Print.

Questions? Please email gradcommons.ok@ubc.ca.

Access Request for Graduate and Postdoctoral Spaces

To access graduate student spaces, please submit the Space Access Request form.

Overview

  • The Graduate and Postdoctoral Collegium is located in Arts and Science 460 and offers all current registered graduate students a gathering space to relax, eat, spend time with their peers in intellectual discussion(s), and/or use it for a planned event.
  • The Graduate and Postdoctoral Collegium is open seven days a week from 7 a.m. to 11 p.m.
  • The maximum capacity for the room is 60.
  • A schedule of booked events is available in the Collegium Calendar above.

Definitions

  • Lunch period = 11:30 a.m. – 1 p.m.
  • Peak hours = Monday – Friday, 8 a.m. – 5 p.m.
  • Event organizer = Individual responsible for booking the space

Terms

  1. To schedule an event, you must submit a booking form to the College of Graduate Studies. You will receive a booking confirmation via email. Please check the Collegium Calendar prior to submitting a request.
  2. Your booking request should include set-up and tear-down time.
  3. Events can only be booked during regular “open” hours.
  4. Events are booked on a “first come, first served” basis.
  5. Booking requests must be submitted at least five business days in advance.
  6. Weekday bookings are limited during peak hours. No more than two events will be held in one calendar week during peak hours.
  7. Event bookings are limited to a maximum of two hours unless special approval is granted by the College of Graduate Studies.
  8. Events must be for graduate students. Booking requests for faculty, staff, or other student events will not be approved.
  9. The Collegium must remain open to all graduate students during weekday events booked over the lunch period (11:30 a.m. to 1:00 p.m.)
  10. The event organizer is required to post a notice of closure on both Collegium doors at least two days in advance.
  11. Alcohol is not normally permitted in the Collegium. If you would like to serve alcohol at your event, you must adhere to Policy 13 – Serving and Consumption of Alcohol at
    University Facilities and Events.
  12. Event organizers require SALTO access to ASC 460 in order to access the room for events. If the organizer is not eligible for access to ASC 460, arrangements should be made at least two weeks in advance to obtain the necessary access.
  13. The event organizer is responsible for ensuring the Collegium is clean following an event. One warning will be issued if the Collegium is not cleaned following an event. Further violations will result in a cleaning fee and the organizer will be prohibited from future event bookings.
  14. To cancel an event, please contact the College of Graduate Studies at gradadmin.ubco@ubc.ca.
  15. The College of Graduate Studies has the right to re-schedule existing events based on
    priority requirements.
  16. If the terms are not followed, future events will not be approved.

More Information

Policy UP9 – Booking and Rental of UBC Space
Policy 13 – Serving and Consumption of Alcohol at University Facilities and Events

  1. Submit the Room Booking Request form.
  2. You will receive an email indicating if your request has been approved, denied, or if more information is requested.
  3. If you do not already have access to ASC 460, please submit the Space Access Request form.

COM 311 Meeting Room

Student Commons (COM 311)
booked use only

COM 311 is a bookable meeting room or project workspace for graduate students and postdoctoral scholars. Equipped with hybrid technology, this is an ideal space to meet with peer groups, industry or research partners.

COM 311 may also be booked by faculty and staff hosting workshops for graduate students or postdoctoral scholars.

General Policies:

  1. Bookings can only be made by groups of 2 or more UBC graduate students or postdoctoral scholars.
  2. Bookings are limited to a maximum of 5 hours; up to twice per week, per person.
  3. Bookings can be made up to 21 days in advance.

Exceptions to the above rules may be made on a case-by-case basis.

Book

Smaller graduate student study rooms (COM 310A & COM 310C) are available to book through the Library.

COM 311 Calendar